Whalton Village Hall Committee
Minutes of the Committee Meeting held on 9th March 2010 at 7.30pm
Present: Billy Grix (Chairman),Elliot Ward(Treasurer), Anna Sill (Secretary),Sue Richardson, Norma Robson, Sheila Lough, Stephen Trobe, Stewart Murray, Richard Grix, Alison Jackson, Richard Potter.
Apologies: David Adams, Kath Trueman, Julie McGrorie, Fiona Ellis, Nikki Blackett, Richard Sill, Richard Potter, Charlotte Capps, Elizabeth Silvester, Martin Keegan.
100 Plus Club
£15 166 A and C Dodds
£15 198 Jean Murray
£15 65 Joan Irwin
£15 211 Elliot Ward
£10 184 Marjorie Heaton
£10 133 George Bilclough
£10 64 Stephen Trobe
£10 76 Jim Davison
£10 17 Elsie Law
£10 71 Davina Cooper
Minutes
Minutes of meeting on 9th February 2010 read and agreed as a correct record.
Matters Arising
Boldon Gallery Valuation ; Alison reported that the event raised £97 and gone well ; Billy expressed his thanks. Whilst it was agreed it was unlikely to be an annual event it could be repeated in the future.Anna to write a letter of thanks to Giles Hodges.
Village Hall Path ; John Phizacklea has carried out work however one flag still requires attention.
Entertainment Licence- Sue reported County Council to send a copy of the current valid licence.
Discretionary Rate Relief – Sue reported that this was still in place ( via Consortium).
Tennis Court – after discussion it was generally agreed that this was not within the remit of the village hall with many implications re. land purchase, construction, maintenance and insurance costs.
Country dance group- Sheila reported that Martin had investigated this but it was agreed that as there were possible time/cost implications (particularly in relation to the current band) it would not be pursued this year.
Treasurer’s Report
Elliott delivered his report: copies were distributed and are on file
It was suggested that internet interest rates be investigated
Gladys Smith Memorial Clock and Bench
Clock – Norma outlined three options and the John Lewis clock was the unanimous choice; Elliot wrote cheque for Norma to organise order. Stewart to organise commemorative plaque when the clock is in position.
Bench – it was agreed that for the bar area 6 new chairs with soft upholstery were preferable ; Sheila to investigate.
Top of the World Production 27 March 2010-04-10
Ticket sales slow to date; Sue has contacted Morpeth Herald for “link” to article also will put out fliers at Cinzia’s play.
Drinks (donation) prior to play- no interval.
Richard P.,Sue,Elizabeth and Sheila to help.
Cinzia’s Play
Staffing : Refreshments - Friday- Sheila and Hugh
Saturday – Anna, Sue, Richard Grix
Door – Billy,Fiona
Village Show
Sheila advised that a £50 deposit required for marquee (Cost £650). Cheque from Elliot.
Schedule generally the same with the school wishing to do the childrens classes.
AOB
Emma on holiday 20th/21st – help required for hall opening/closure for race night booking –Norma to help. Elliot to liaise with school.
Matthew has tried to repair cast iron hopper/downpipe.
Richard P. advised that he has received the first classic car entry for the show(Martin to re-do form.
R.also requested that Emma’s phone no. be added to the web site.
Sue raised the matter of replacing the hall corridor carpet. Paul Lovatt to asked to price.
Bins – the issue of overflowing bins was discussed with various solutions suggested- larger bins, requesting hirers to remove excess rubbish, hall removing recyclable items??
Next meeting: Tuesday 13thApril 2010 at 19.30 p.m.
There being no other business the meeting closed at 20.55p.m.