Whalton Village Hall Committee

  Minutes of the Committee Meeting held on 12 th January at 7.30pm

  Present: Billy Grix (Chairman),Anna Sill (Secretary),Elliot Ward (Treasurer),Sue Richardson, Norma Robson, Sheila Lough, Stephen Trobe, Elizabeth Silvester, Stewart Murray, Richard Sill, Richard Potter, Charlotte Capps, Richard Grix

Apologies: David Adams, Kath Trueman, Julie McGrorie, Fiona Ellis, Nikki Blackett, Martin Keegan, Alison Jackson

100 Plus Club

  £15 36 L& S Murfin

£15 124 J&C McGrorie

£15 11 Rachel Murdy

£15 55 Melanie Hinson

£10 18 John Robson

£10 63 Jack Trobe

£10 39 Sarah Sutton

£10 206 Adrian Hill

£10 99 Gordon Hodgson

£10 56 Sheena Law

  Minutes

  Minutes of meeting on 8 th December 2009 read and agreed as a correct record.

  Matters Arising

Licencing ; Sue advised that there is a ministerial proposal that for gatherings of <100 persons a licence may not be required. It is possible to comment on the linked site for this e.g. amend to 200 which would be more beneficial to Whalton V. Hall or await further developments.

Christmas Tree : Billy requested Anna to write letter of thanks to Mrs Cookson.

Carols : Billy expressed his thanks to Elliot and the other musicians for their excellent contribution and to those who helped with the refreshments. A small amount of money was raised.

Boldon Gallery Valuation ; Alison to be requested to arrange advertising information to be included in parish magazine.

Highlights ; Sue advised that Highlights had offered a workshop. After discussion it was concluded that this would be more appropriate for the school to perhaps incorporate into their activities. Sue to pass information to school.

  Treasurer's Report

Elliott delivered his report: copies were distributed and are on file.

Elliot advised that he has deposited £5000 into the charity deposit account and is to investigate transferring £25,000 into a savings account offering a better rate. Elliot will advise at the next meeting.

Billy and Elliot advised that following the recent death of Gladys Smith, her family had notified them that in her Will, Gladys had left the village hall a sum of money and also that the village hall and the church are to benefit from the Retiring Collection at her funeral. All agreed that Gladys had been most generous; Elliot is to write a letter of thanks to Gladys' son-in-law*( Post meeting note – Billy requested that Anna write a letter of thanks to Gladys' son in relation to the Retiring Collection donation).

All present concurred that a suitable memorial item be purchased for the hall and the remaining monies put towards a major item e.g. lighting,stage.

Burns Night

Sheila advised that there had been 90 ticket requests.

Arrangements –

Door- no monies at door – to be taken at tables.

Bar – Richard G. to stock and run – Richard P. to help if required.

Whisky- 1 ½ bottles left. Small tots for tables as previously.

Waitresses- 4-5 required –to be paid.

Additional fund raisers – Whisky bottle/pound coin, heads/tails.

Washing –up stacking boxes required.

Hostess trolleys required.

Float for bar required £50

Cheque for band required.

Tickets £12.50 - £1 discount for trifle makers.

Sue to produce table plan/ menu cards.

AOB

Richard G. noted that the hall entrance path had become uneven, possibly due to tree roots. Billy to ask Nick Howie for a quote to re-lay the flags. Charlotte advised that in the interim a warning notice should be posted on the gate ( Health & Safety).

Richard P. passed on thanks to Emma from the school for clearing snow from the village hall entrance in advance of possible use of the hall by the school.

Billy asked Emma to set up tables on 21 st January, also put on hall/W.C. heating if weather cold. Christmas tree/ lights to go into storage.

Next meeting: 9 th February 2010 at 19.30 p.m.

There being no other business the meeting closed at 20.50 p.m.