Whalton Village Hall Committee

Minutes of the Committee Meeting held on 14 th October 2009 at 7.30pm

Present: Billy Grix (Chairman),Anna Sill (Secretary), Nikki Blackett, Sue Richardson, Richard Sill, Richard Potter, Stewart Murray, Charlotte Capps, Alison Jackson, Fiona Ellis, Norma Robson, Sheila Lough (part meeting).

Apologies: David Adams, Kath Trueman, Julie McGrorie, Richard Grix, Emma Grey, Elizabeth Silvester, Martin Keegan, Stephen Trobe, Elliott Ward.

Billy welcomed Norma to the Committee.

100 Plus Club (No draw in October)

Minutes

Minutes of meeting on 8 th September 2009 read and agreed as a correct record.

Matters Arising

•  Hall Passageway Wall. Craig has painted the wall but it is an ongoing problem.

Treasurer's Report

Elliott filed his report with Billy : copies were distributed and are on file.

Caretakers wages - Alison raised the matter of changes in the minimum wage from £5.73 to £5.80 on1/10/2009. This is to be actioned in accordance with legal requirements but will be offset by accommodation charges being raised from £31.22 to £31.57

Highlights

Whisky Galore – 96 attended

£480 taken at the door, £140 payment to highlights

£156 profit

Snowrider – 3 rd December 6.30pm

More committee help will be required for this production

Spring brochure – Back to the Land Girls 22/23 rd April

Everest 27/28 th March

Billy expressed his thanks to Sue for organising the events and also feeding the production team

Show

Discussions re. the show to take place when Sheila and Martin are present.

Bonfire Night

Nikki is happy to have the event in her field.

Fireworks – Martin and Richard Potter

Bonfire – Stephen Trobe and Richard Grix

Door – Billy Grix and Elizabeth Silvester

Donations to Vllage Hall and Youth Club

Door – Billy Grix and Elizabeth Silvester

Food – 3 helpers required to make food - Fiona thought that less soup than last year was required – Fiona and Pat G. to make soup. Sheila to cook sausages

Mulled wine – Anna and Jackie.

Bar – Alison and Elliott.

Raffle/sweets –Youth Club

Tables 7 no required (Emma)

Floats required

Sparkler supervision – Deveral?

Insurance cover via Youth Club

AOB

•  100 Club – monies due end of October

•  Boldon Galleries Valuation Day – Alison updated position re. this –

Public event in main hall with 50+ attendees anticipated.£1 per valuation to hall.

Tea and coffees to be provided. No hall hire fee required.

To be promoted by BG.

Various dates discussed 6 th March 2010 agreed – Alison to advise BG.

•  Play reading – Fiona advised that Cinzia is having a play reading/casting on 27th November for a new play.

•  Art Club – Whalton Show – Stewart advised that 3 pictures were sold and it was felt that a longer selling period would have been beneficial.

Next meeting: 10 th November 2009 at 19.30 p.m.

There being no other business the meeting closed at 20.40 p.m.