Whalton Village Hall Committee
Minutes of the Committee Meeting held on 10 th November 2009 at 7.30pm
Present: Billy Grix (Chairman),Anna Sill (Secretary), Nikki Blackett, Sue Richardson, Richard Sill, Richard Potter, Charlotte Capps, Alison Jackson, Norma Robson, Sheila Lough, Richard Grix, Stephen Trobe, Martin Keegan, Elizabeth Silvester
Apologies: David Adams, Kath Trueman, Julie McGrorie, Stewart Murray, Fiona Ellis, Elliott Ward.
100 Plus Club
£15 173 Winifred Forsyth
£15 98 Craig Maven
£15 170 Kath Cannon
£15 7 Chris Goddard
£10 51 Margy Tasker-Brown
£10 190 Timmy Norton
£10 105 Cinzia Hardy
£10 212 Elliot Ward
£10 21 Daniel Irwin
£10 178 Mary Stamp
Stephen reported that there are 35 new members (214 total): £1,395 having been given back. There will be 10 months of draws with 2 extra draws; the prize money will be raised.
Billy extended his thanks to Stephen for all his hard work in connection with the 100 Club.
Minutes
Minutes of meeting on 14 th October 2009 read and agreed as a correct record.
Matters Arising
· Boldon Galleries Valuation Day : 6 th March confirmed, 10 a.m. -1 p.m. suggested. Committee help on the day, promotion and advertising required (e.g. Morpeth Herald). Alison to consult further with B.G.
Treasurer's Report
Elliott filed his report with Billy : copies were distributed and are on file.
Bonfire Night
The event took £799 which was similar to 2008. The cost of fireworks was £250.
£500 is to be shared between the Youth Club and Village Hall.
Martin will purchase fireworks next August.
Billy expressed his thanks to all for their efforts : Nikki was thanked in particular for the use of her field.
The event will take place next year in a similar ‘low- key' manner.
Christmas Decoration of Hall
26 th November at 7.30 p.m.
Billy is to contact Romy Cookson 12 days prior to Christmas re. the village hall tree.
Highlights
Snowrider – 3 rd December 6.30pm
Sue said that ticket sales are going well but more posters/fliers are to go out.
Youth Club are to sell sweets (Jan Robson in charge).
Soft drinks and ice cream to be provided.
Interval bar - Richard P.
Sue offered to provide the cast with supper.
Carols
Tuesday 22 nd December 7.00 p.m. . Sheila confirmed this with Rector.
Provision of music was discussed - possibly Julie P. violin, Elliott guitar, Jack Storey clarinet ?
Food - mince pies/ mulled wine - Sheila to co-ordinate.
Donations at the door.
Show
Discussions re. the 2009 show took place
£3,800 takings approx. : £500 given to the school.
1800 people attended.
Martin gave a summary of the successes and failures of the day
Successes ---- Good gate control
Classic vehicles (42 no.)
Alpacas
Contortionist
Successes cont. ---Military Vehicles
Home Guard
Marquees
Dogs / Scarecrows
Fun Run
Brass Band (Martin to check if paid)
Whitehouse Centre
Raffle
W.I. Teas
. Failures ----------Morris dancers (did not attend)
Northumbrian Pipers (reduced nos.)
Quoits
Tug of War (Health and Safety issues)
Hog Roast (d.n.a.)
Bar wrongly positioned - possibly out to tender next year
Bolam Choir (d.n.a.)
No sheep (DEFRA)
Climbing wall (but Army tent instead)
Cumbrian Wrestling - reduced nos (clash with Thropton Show)
Discussion took place re. the future arrangements for the Village Hall/School and Church in relation to the show finances: the show at this scale is a new venture but Martin saw it as essentially a joint ‘village event'. It was felt generally that £500 given to the school was a fair reflection of the use made of the school buildings and grounds on the day.This could be regarded as an investment in the future with more dialogue between the various bodies next year ( including PTA member).
Richard S.---Fun Run : R reported that Morpeth Harriers were willing to extend/organise the fun run as a cross country race: this would require additional facilities i.e. changing (school possibly).Possibility of 50 not 20 runners.
Discussion ensued as to whether this was appropriate - it was suggested that there could be a special prize for local runners and/or shorter course. Discussion took place as to whether it was appropriate to try to expand the show Martin agreed with Sue that it is important to introduce new ideas.
Billy/Sheila --No complaints re. Stalls/Charges. Food stalls did particularly well.
Richard P. ---Signage --- felt that this could be improved by, in particular, increasing the size of signs. Possible Youth Club project? R. also thought that there were too many cars in the village (lack of sufficient signage?)
Sue R. --- Art Cub paintings could be hung in the bar area to help extend selling area.
Date of 2010 Show -- agreed following discussion -- 18 th . September (M.K. to put on website)
AOB
Emma reported that there had been a request for dog training classes to be held in the hall: this was rejected by the committee as not compatible with existing uses.
Burns Night Supper: the evening of Saturday 23 rd January 2010 was confirmed for this -- Ticket price £12.50. Sheila to co-ordinate.
Next meeting: 8 th December 2009 at 19.30 p.m.
There being no other business the meeting closed at 21.20 p.m.