Whalton Village Hall Committee
Minutes of the Committee Meeting held on 10 th February 2009 at 7.30pm
Present: Billy Grix (Chairman), Elliott Ward,(Treasurer), Alison Jackson ( Secretary), Sheila Lough, Nikki Blackett, Sue Richardson, Stephen Trobe, Richard Grix, Elizabeth Sylvester, Fiona Ellis, Stewart Murray
Apologies: Richard Sill, Anna Sill, Joan Goddard, David Adams, Gladys Smith, Julie McGrorie, Richard Potter, Martin Keegan
100 Plus Club
£15 165 John Dickson
£15 162 Kath Cannon
£15 62 Geoffrey Holliday
£15 189 Cindy Elborne
£10 115 D Irving
£10 201 Maria Bennett
£10 25 Rosemary Scott
£10 101 Karen Hill
Minutes
Minutes of meeting on 13th January 2009 read and agreed as a correct record.
Matters Arising
• Stephen T has fixed the rocking step and Sheila has purchased a new boiler.
Treasurer's Report
Elliott delivered his report. Copy attached to the Minutes.
Sue will investigate the electricity charges and if we are on an appropriate tariff. It seems we may have 2 supplies possibly at different rates as evidenced by peculiar experiences with the lights following a recent power cut.
Income and expenditure is steady and not of concern.
Burns Night
This was very successful. Net profit was circa £550. 83 people attended which was less than last year. The Committee did not support the event as much as in previous years however. The event was enjoyed by those who attended and the waiting staff were excellent. Many thanks expressed to Sheila for her huge efforts in coordinating the event.
Agreed to book the band for next year after some debate.
Highlights
22 April 2009 ‘A Cartoon History of Here'
The cast require refreshments.
Tickets £7.50 each. All to promote. Posters are available to distribute at the next meeting.
The cast would be prepared to do a workshop at the school for £300 for 9 – 11 year olds. This is unsuitable for the village school due to the age bracket.
Show
A meeting was held to discuss this event and the possible sites were inspected. Martin has agreed the football tournament will be held on an alternative date. The marquees will be on the school field and car parking on the Norton's field. The date proposed is 19 th September 2009. The grass field is far more suitable and access is easier.
Agreed.
Advertisers in the schedule were considered and members to enquire:
NFU – Billy
Activity toys - no
Belsay shop - Elizabeth
James Nicholson – Billy
Gordon Hodgson – Sue
Crosslings – Sheila
Peter Law – Richard
Strachan Tyson – Sheila
RM Services – Billy
Heighley Gate – Billy
John Dunn – Elliott
C4 – already agreed
Alan Dodd – Stephen
Beresford – Fiona
Payment for stalls – agreed this will be a decision for a sub committee.
Volunteer members so far: Sheila
Richard Grix
Martin
Stephen
Alison to email missing committee members to seek volunteers and Martin to make a decision as to final sub-committee members/ size of the committee.
Bale Fire
Elizabeth has booked the Morris men. It is a Saturday. The band is available to do a ceilidh. Elizabeth will enquire if there is a caller.
Request
PCC has asked the Committee to consider waiving the charges for the approaching two events to raise desperately needed funds for the Church, due to the dire state of Church funds following recent extensive and urgent costly repairs. Agreed a nominal sum will be charged in these extreme circumstances.
Cinzia's new Production
This will be in the week 11-13th September and Cinzia would like the Committee to get involved. Agreed Cinzia will be invited to come and brief the Committee in March.
Alistair Anderson Gig
Cinzia will organise this ceilidh event possibly in October/November. Again Cinzia will attend to brief the committee.
Boldon Auction Galleries
Giles Hodges is interested in holding a valuation morning in the Hall . The Hall could earn £1 per item valued. Agreed this is a good idea and further enquiries will be made to fix a date,
AOB
Emma attended. Bookings are healthy and include 4 weddings already!
Half a dozen plastic bowls have gone missing from the kitchen.
There being no other business the meeting closed at 9.05pm
Next meeting: 10 March 2009.