Whalton Village Hall Committee

  Minutes of the Committee Meeting held on 8 th December 2009 at 7.30pm

Present: Billy Grix (Chairman),Anna Sill (Secretary), Sue Richardson, Alison Jackson, Norma Robson, Sheila Lough, Stephen Trobe, Martin Keegan, Elizabeth Silvester, Elliott Ward

Apologies: David Adams, Kath Trueman, Julie McGrorie, Stewart Murray, Fiona Ellis, Nikki Blackett, Richard Sill, Richard Potter, Charlotte Capps, Richard Grix.

100 Plus Club

  £50 76 Jim Davison

£25 185 Adam Barr

£25 7 Chris Goddard

£25 79 Tom Reynolds

£25 204 Pam Horden

£15 193 Jan Robson

£15 105 Jonathan McGrorie

£15 77 Gavin Jackson

  Minutes

  Minutes of meeting on 10 th November 2009 read and agreed as a correct record.

  Matters Arising

  · Christmas Tree: Billy to pursue matter in David Adams absence. Richard Potter to liaise with Stewart re. decoration.

. Treasurer's Report

  Elliott delivered his report: copies were distributed and are on file.

.Electricity Tariff ; Billy has had discussions with n Power as previously a contract has not been in place and costs of 27p per unit and 14p per unit (off peak) have been incurred. There has not been a meter reading since February and the standing order has been insufficient to cover actual costs incurred. A contract is now in place with a standing charge of £33.95 per month to include arrears ; charges are now 9.29p and 5.97p per unit.

Surplus Funds : Martin suggested that surplus monies be utilised on a project. Discussions ensued as to whether this is appropriate as building maintenance is an ongoing issue and a return to a low balance situation would be undesirable. Sheila said that Fiona had anticipated expenditure on stage lighting; Stephen noted that staging for drama/school productions would be beneficial.

Hall Rental: rates are on the website but are to be printed out and put on the notice board. Snow Rider

Sue reported that it was a very successful production – 90 people attended and £111.80p was received by the village hall.

Billy thanked Sue for all her work and for providing the NTC team with supper.

The next production is to be ‘Top of the World'

Carols

Tuesday 22 nd December 7.00 p.m. .

Provision of music was discussed - Elliott to organise music.

Food - mince pies/ mulled wine - Sheila to co-ordinate.

Donations at the door.

Licencing

Sue advised that as of April 2010 the legislation re. the Performing Rights Licence will be amended. This relates to the use of music in the hall and will ultimately have cost implications. Sue to advise of developments.

Burns Night

100 no. Ticket sales aimed for.

January meeting for further discussion /arrangements.

Boldon Gallery Valuation Day

BG to discuss further with Alison – advertising in Parish magazine via John Sadler.

A.O.B.

New Play Production (Cinzia Hardy)

Following an e.mail from Cinzia to Anna re. rehearsal and possible performance dates for consideration by the committee, the following was agreed.

Performances on 11 th ,12 th , 13th March, with rehearsals by arrangement with Emma ; these dates are to avoid clashing with other events previously booked.

Anna to confirm with Cinzia.

Emma confirmed dates and awaits booking from Cinzia.

There is to be no charge for rehearsal bookings as performance proceeds are donated to the village hall.

Noticeboard

Emma was requested to reorganise/rationalise the outdoor noticeboard and put some notices inside.

  Next meeting: 12 th January 2010 at 19.30 p.m.

There being no other business the meeting closed at 20.55 p.m.